Abstract: The import documentation process plays a critical role in the smooth functioning of global trade and logistics operations. This project aims to conduct a detailed analysis and evaluation of the existing import documentation procedures in the shipping and logistics industry, focusing on the challenges, inefficiencies, and compliance risks that commonly arise.The documentation process involves a wide range of essential documents such as the Bill of Lading (B/L), Commercial Invoice, Packing List, Certificate of Origin, Import Licenses, and Customs Declaration Forms. These documents are not only necessary for the legal entry of goods into a country but also for ensuring smooth coordination between various stakeholders including importers, exporters, freight forwarders, customs brokers, and regulatory authorities.Through case studies, interviews, and data analysis, the project investigates current practices used in documentation handling—both digital and manual and highlights key bottlenecks such as data duplication, delays in document approvals, and lack of integration across systems. It further explores how the adoption of modern technologies such as Electronic Data Interchange (EDI), blockchain for document authentication, and integrated document management systems can address these issues.The final outcome of the project will be a set of strategic recommendations and a proposed model for an optimized and technology-driven import documentation process. This model aims to enhance efficiency, reduce administrative costs, ensure compliance with international trade regulations, and contribute to faster cargo clearance and delivery

| DOI: 10.17148/IARJSET.2025.12526