Abstract: This project investigates the procedures and documentation associated with import and export are examined in this report, emphasising their vital role in promoting global trade. Effective trade operations are essential for preserving competitiveness in a globalised economy, and appropriate documentation forms the foundation of these exchanges. Starting with trade agreements and progressing through regulatory compliance, documentation requirements, customs clearance, and logistical coordination, the study focusses on the organised movement of commodities across borders.Important documents that are essential to both import and export operations include the commercial invoice, bill of lading, packing list, certificate of origin, letter of credit, and shipping instructions. These documents serve as crucial instruments for customs officials to evaluate tariffs and taxes, confirm regulatory compliance, and maintain security in addition to establishing the legal and financial terms of trade.The report showcases real-world difficulties and solutions through in-depth case studies from a variety of organisations and nations, including Thailand, Indonesia, India, and global firms like Maersk and Volkswagen. Redundant documentation, a lack of system integration, mistakes made when entering data by hand, and regulatory delays are typical problems. In response, a number of digital platforms, like the blockchain-based TradeLens, Pakistan's PSW, and India's ICEGATE, have shown promise in lowering processing times, increasing operational efficiency, and improving transparency.

Keywords: Import and Export Procedures, Trade Documentation, Customs Clearance, Digital Platforms, Regulatory Compliance, Global Trade.

| DOI: 10.17148/IARJSET.2025.125236